Captioning Photos and Naming Files

Caption Information

• Accurately fill out metadata as best you can for each finalized photo before submission to the UT System Office of Communications and Marketing
• This should include the following information:
  • Names and titles of those pictured, (use left to right naming mechanism)
  • Date captured
  • Caption information describing what is seen in the image
  • Photographer name and initials
  • Location photo was made
• Photo credits should read:
  • (Photographer’s Name / University of Tennessee)
• Submitted photos should read:
  • (Photo Courtesy of John Doe)

File Naming (Internal only)

Final versions of photos should be named using the following model:

• Ex. 140921_Welcome Back Cookout at UTC_utc_atb
• Year format – YYMMDD
• Subject – Short description of subject or event
• Campus – UTC, UTK, UTM, UTHSC, UTSI, UTIA, UT (for system)
• Photographer’s initials
• Other examples of this naming convention
  • 140716_Board of Trustees Meeting_utk_atb
  • 141001_DiPietro Joe_ut_atb
  • 141010_Presidents Council Tour_ut_atb