Captioning Photos and Naming Files
Caption Information
- Accurately fill out metadata as best you can for each finalized photo before submission to the UT System Office of Communications and Marketing
- This should include the following information:
- Names and titles of those pictured, (use left to right naming mechanism)
- Date captured
- Caption information describing what is seen in the image
- Photographer name and initials
- Location photo was made
- Photo credits should read:
- (Photographer’s Name / University of Tennessee)
- Submitted photos should read:
- (Photo Courtesy of John Doe)
File Naming (Internal only)
Final versions of photos should be named using the following model:
- Ex. 140921_Welcome Back Cookout at UTC_utc_atb
- Year format – YYMMDD
- Subject – Short description of subject or event
- Campus – UTC, UTK, UTM, UTHSC, UTSI, UTIA, UT (for system)
- Photographer’s initials
- Other examples of this naming convention
- 140716_Board of Trustees Meeting_utk_atb
- 141001_DiPietro Joe_ut_atb
- 141010_Presidents Council Tour_ut_atb